IEEE Robotics and Automation Society IEEE

RAS Constitution and Bylaws - Proposed Revision

A number of amendments have been made to update the RAS Constitution and Bylaws. These amendments have been approved by both the RAS Administrative Committee (AdCom) and the Vice President, IEEE Technical Activities, in accordance with Article XI of the Constitution. The Bylaw amendments will take effect on 10 August 2015. The Constitution amendments will take effect 10 September 2015 unless at least five percent of the voting members of the Society object in writing within 60 days of this notice.

RAS CONSTITUTION - Summary of Changes
Article II, Section 2 – Editorial change to comply with IEEE policy
Article III, Section 1 – Editorial change to eliminate redundancy
Article IV, Section 1 – Editorial change for consistency with IEEE documents
Article V, Section 5 – Addition of language regarding Removal of a Member of the AdCom or Member of a Standing Committee
Article V, Section 10 – Editorial change to bring into compliance with IEEE policy
Article XI, Section 2 – Editorial changes to comply with IEEE policy and to update requirements
Article XI, Section 4 – Editorial change to update requirements

Revised Constitution
Current Constitution

 

RAS BYLAWS - Summary of Changes
Bylaw II- Elections
Section 2.01 – Editorial changes, changing due date of AdCom nomination slate approval from April 1 to June 30.
Section 2.03 – Adding 1.5 times rules to slate requirements
Section 2.05 – editorial changes regarding member eligibility
Sections 2.06 and 2.07 – changes regarding diversity in selection factors

Bylaw III – Duties of Executive Officers
Sections 3.04 – 3.12 - Changes regarding duties of Vice Presidents and EiC's

Bylaw IV – The Administrative Committee
Section 4.02 – Change to date for Annual Meeting
Section 4.03 – Removal of "tentative actions may be taken without a quorum" language, as this is not allowed
Section 4.04 – Removal of entire section, as we recommend that the Order of Business not be included in governing documents.

Bylaws V – XVI
Changes and additions to sections on various Boards, Committees, and Working Groups

Bylaw XXI – Change in title for Society Staff
Bylaw XXII – Removal of Amendment requirements, to be placed in Constitution

Revised Bylaws
Current Bylaws

 

Notice sent to RAS Membership: 9 July 2015

Date posted: 9 July 2015

Conference Publications Committee (CAB-P)

This committee shall report to the Vice President for Conference Activities and be composed of the Associate Vice President for CAB Publications, the past, current and future ICRA publications chairs, the past, current and future IROS publications chairs. The Vice President of CAB, the President of RAS and the IEEE RAS Program specialist are ex-officio members. The Associate Vice President for Publications will chair the CAB Publications Committee.

CAB-P will ensure that all aspects of conference publications are represented. The Conference Publication Committee shall be responsible for year-to-year consistency and coordination of the publication aspects of conferences such as: conference proceedings; conference digest; multimedia contents; tutorial/workshop proceedings; and other matters pertaining to the publication aspects of our conferences. In addition, we ensure that conference proceedings are delivered to IEEE Xplore in a timely manner.

 

Kazuhito Yokoi

Associate Vice President - Conference Publications

Yokoi K

AIST
Intelligent Systems Research Institute
Ibaraki, Japan
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Pieter Abbeel

 pieter. abbeel

UC Berkeley, (CA) USA
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Uwe Hanebeck

 uwe.hanebeck 2

Karlsruhe Institute of Technology (KIT),Germany
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Chul-Goo Kang

 chul.goo.kang

Konkuk University, South Korea
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Nikos Papanikolopoulos

 nikos-p

University of Minnesota, (MN) USA
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Dawn Tilbury

 dawn.tilbury

University of Michigan, (MI) USA
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Zhidong Wang

 Wang

Chiba Institute of Technology, Japan
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Conference Finance Committee (CAB-F)

This committee shall report to the Vice President for Conference Activities and be composed of the Associate Vice President for CAB Finance, the past, current and future ICRA finance chairs, the past, current and future IROS finance chairs. The Vice President of CAB, the President of RAS and the IEEE RAS Program specialist are ex-officio members.

The Conference Finance Committee (CAB-F) reviews sponsorship requests and monitors ongoing conferences. The Conference Finance Committee is in charge of acquiring the appropriate documentation for each conference and to start the CAB approval process. At the annual meetings, the Associate Vice President for Conference Finances presents the list of conferences requesting sponsorship and illustrates the documentation presented.

 

Paolo Fiorini

Associate Vice President - Conference Finance

paolo-fiorini

University of Verona
Verona, Italy
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Venkat Krovi

venkat-krovi

University of New York - Buffalo
Buffalo (NY), United States
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Ron Lumia

ronald-lumia

University of New Mexico
Albuquerque (NM), United States
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Tony Maciejewski

anthony-maciejewski

Colorado State University
Fort Collins (CO), United States
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Shigeki Sugano

shigeki-sugano

Waseda University
Tokyo, Japan
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Xiaoping Yun

xiaoping-yun

Naval Postgraduate School
Monterey (CA), United States
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RAS AdCom Elections

The Bylaws of the Society provide that six new members out of the eighteen elected members of the Administrative Committee (AdCom) are elected each year by the membership of the Society. Each member serves a three-year term and can be re-elected for one additional term. Any higher-grade member of the Society is eligible to serve.

Nominations

All higher-grade members plus graduate students may nominate candidates and vote. Nominations, including self-nominations, may be made by contacting the Society at This email address is being protected from spambots. You need JavaScript enabled to view it.. All nominations are forwarded to the Nominations Committee which will select a set of candidates for the election from each geographical area from the set of nominees.

Candidates may also petition to be on the ballot. All persons who, by the deadline, submit petitions with valid signatures and IEEE member numbers with at least 2% of the year-end voting membership will be placed on the ballot. A Call for Nominations is published in the March issue of the IEEE Robotics and Automation Magazine and provides further information on the nominations procedures, including the annual deadline for nominations.

AdCom Geographical Distribution

The standing rules on nominations and election of AdCom members, in the Policies and Procedures of the Society, also identify the following RAS Geographical Areas:

  • RAS GEOGRAPHICAL AREA 1 = IEEE Regions 1, 2, 3, 4, 5, 6 , 7, 9 (Americas)
  • RAS GEOGRAPHICAL AREA 2 = IEEE Region 8 (Europe, Middle East & Africa)
  • RAS GEOGRAPHICAL AREA 3 = IEEE Region 10 (Asia & Pacific)

Six of the eighteen AdCom elected members will be elected at-large. Twelve of the eighteen AdCom elected members will equally represent the three RAS Geographical Areas.

During each annual election, there will be two vacancies for at-large representatives and one vacancy for each RAS Geographical Area. One additional Geographical Area vacancy will rotate among the three over a three-year period so that six new AdCom members are elected each year.

AdCom Election Process

In order to give RAS members more direct representation, the voting members from each of the three Geographical Areas elect their own representatives. The two at-large representatives are elected by all of the voting members of RAS.

In order to increase diversity among AdCom members across Geographical Areas and countries, three additional rules were adopted:

  • The two representatives elected at-large must be from different Geographical Areas.
  • The two representatives elected from the Geographical Area with two vacancies must be from different countries.
  • Only one AdCom member can be elected from a country if (a) one of the newly elected at-large representatives is from that country, AND (b) the total number of AdCom members from that country would be five or more (of the eighteen AdCom elected members).

The result of the first two rules is that up to two candidates can be elected from any country in any election, but this is further limited to one for the special case set in the third rule. In any election then, at least one seat (at-large or Geographical Area) is available for the candidates from any particular country.

Further details on the standing rules for the nominations and election of AdCom Members may be found in Section 1 of the IEEE RAS Policies and Procedures Manual.

Conference Operations Committee (CAB-O)

This committee shall report to the Vice President for Conference Activities and be composed of the Associate Vice President for CAB Operations, the past, current and future ICRA finance chairs, the past, current and future IROS finance chairs. The Vice President of CAB, the President of RAS and the IEEE RAS Program specialist are ex-officio members. The Vice President of CAB may appoint additional members to ensure and maintain high standards for conference organization, advice conference organizers, and coordinate activities between

  • conference organization teams,
  • RAS Administrative Committee (AdCom), and
  • RAS Executive Committee (ExCom).

The Conference Operations Committee (CAB-O) keeps track of conference records, maintains the conference section of the RAS website. The infrastructure and operations team of the IEEE RAS Conference Activities Board helps and supports conference organizers in maintaining high standards for conference organization, setting up high-bandwidth internet at conference venues, and coordinating activities between conference organization teams and RAS Administrative Committee (AdCom) and RAS Executive Committee (ExCom). The infrastructure and operations team keeps track of conference records and maintains the conference section of the RAS website.

 

Torsten Kroeger

Associate Vice President - Conference Operations

torsten-kroeger

Google, CA, United States
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Tamim Asfour

Tanim Asfour

Karlsruhe Institute of Technology (KIT), Germany
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Kostas Bekris

kostas-bekris

Rutgers University, USA
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Laura Margheri

laura-margheri

Potedera-Pisa, Italy
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Student Assistants

 

Alireza Dirafzoon - North Carolina State University, (NC) USA
Jeff Kahn - Drexel University, (PA) USA
Tarik Kelestemur - TOBB University of Economics and Technology, Turkey