Since September 2017 IEEE Robotics & Automation Magazine solicits R-articles (i.e., papers that report experiments aiming to be fully reproducible), short articles reporting on the replication of r-Article results, and author short article replies.

All papers are peer reviewed. The result will be a two stage very high-quality review process. The first stage will be the ordinary rigorous review process of a top-tier publishing venue. The second stage will be the replication of the experiments by the community (what is usually the core of the scientific method).

Cover letter

The authors will have to explicitly declare in the cover letter, if their article aims to be considered for publication as Reproducible Article (R-Article), as a short article illustrating the replication of other authors’ results (a ‘r-article’, or a short reply by the authors of a reproduced experiment.

It is the responsibility of the authors to publish all the necessary information to make their results reproducible.

What to put in a RAM R-Article

The authors will have to share whatever they believe is necessary and sufficient to reproduce their results and confirm that in the cover letter.

Minimum Requirements

  1. a description. i.e., an almost ordinary journal article with text, figures, and multimedia, complying at a minimum with the good experimental methodology (GEM) guidelines, [1], or similar.
  2. data sets stored in Code Ocean [2], and all the necessary information tests that have been run; only in well­ justified special cases will we accept different sharing platforms; videos of experiments should not be considered as data sets, but as multimedia attachments if they are not actually part of the data elaborated by some algorithm in the robot software. The statistical measures of confidence (such as ‘p-values’) of the results must be spelled out clearly, calculated and being retrieved on the datasets
  3. complete code identifiers and preferably downloadable code (executable files might in some cases be enough) on Code Ocean—the algorithms as they have been coded and all necessary library and middleware information; also in this case, only in well justified special cases will we accept different sharing platforms
  4. a hardware (HW) description or HW identifier (we need to know the physical details of the robots to be able to repeat robotics experiments); by HW description, we mean the full design (at the level of detail necessary for replication) of the robot or robots used in the experiment.
The information in (1) and (2) and any other the authors deem necessary for reproducing their results must be stored in a specific pdf file as ‘additional online materials.’

It is important that the code and HW are well identified to be able to replicate experiments.

  • Is it an experimental paper?
  • Are the system assumptions/hypotheses clear
  • Are the evaliuation criteria spelled out explicitly?
  • What is being measured and how?
  • Do the methods and measurements match the criteria?
  • Is there enough information to reproduce the work?
  • Do the results obtained give a fair and realistic picture of the system being studied?
  • Are the drawn conclusions precise and valid?
The Euron GEM guidelines in a nutshell [1]. The guidelines were meant as an adaptation of the basics of the scientific method to robotics and AI.

The R-Article Life Cycle

It will be possible to publish a short article about the result replication of an R-­article, what we call an r-article (non-capitalized r).

Similarly, the authors of the original R-­article will be able to submit, in the form of a short peer reviewed article, a Reply to the authors of the r­-article, we will call this a Reply article.

All these articles will have the same minimum requirements as the R-articles.

Peer Review, Data and Code Consistency Check

All articles above will be peer reviewed like any other RAM article and will undergo a quick data and code consistency check.

[1]        F. Bonsignorio, J. Hallam, A. P. del Pobil, Eds. (2008). GEM guidelines: Euron GEM Sig report. [On­ line]. Available: http://www.heronrobots.com/ EuronGEMSig/downloads/GemSigGuidelines Beta.pdf

[2]        CodeOcean. Discover and run scientific code. [Online]. Available: http://www.codeocean.com

PIN and Login Alias

To log in to the IEEE RAM and review system authors, reviewers and editorial staff need a PIN (Personal Identification Number) and a password. IEEE RAM uses the people database of the RAS Conference system so if you have a PIN in this database then you may use this to log in to IEEE RAM. If you already have a PIN and password then follow the link Log in. If you do not remember your PIN or password, or you are not sure if you have a PIN, then follow the link PIN.

  1. Use the PIN Wizard to check very carefully if you already have a PIN.
  2. If you do have a PIN but you do not have your password, then request that the password be sent to you.
  3. If your e-mail address for the PIN is out of date and you cannot receive the password, then do not register a new PIN but request that your e-mail address is updated and your password be sent to you at the updated e-mail address.
  4. Only register a new PIN if you are completely sure that you do not already have one.
Generally only authors who are new to the system will need to register a new PIN. We strongly recommend against registering multiple PINs. If you use the update function of the PIN wizard you may set up a Login alias. You may use this to log in instead of your PIN. You may also change your password as you like. However, when you submit a paper you will still need the PIN.

Color

Authors are encouraged to submit high quality, high resolution color photographs and illustrations when appropriate. The magazine is printed in full color and there is no additional cost to authors for the use of color. Copyright information and photo credit information must be provided for all photographs used in any IEEE publications.

Page Charges

A mandatory page charge is imposed on all Regular Papers whose length exceeds 8 Magazine pages, and this is difficult to estimate since the articles are typeset by the IEEE.

This charge is $250 per page for each page over the first eight based and is a prerequisite for publication. Note that the editor-in-chief can exercise some limited discretion in this regard. Aim for 6000 words of text and a short bibliography of less than 20 references. Do not skimp on images, they are key to the magazine style.

Abstract

Articles in the magazine, unlike the transactions, do not have an abstract. However, we do need an abstract as part of the metadata on IEEE Xplore, so we will use the abstract you provide or the first paragraph of the article. This is what you see on the summary page for your article in Xplore.

Posting Papers on Your Own Website

IEEE policy retains substantial rights for authors to post on their personal sites and their institutions' servers, but only the accepted versions of their papers, not the published versions as might be downloaded from IEEE XploreClick here for details on the policy. See also the details of IEEE policy on the SHERPA RoMEO site where you can compare IEEE's policy with that of many other publishers.

Multimedia Extensions in IEEE Xplore

The Magazine allows multimedia attachments to the paper which are available, along with the PDF article, on IEEE Xplore. Multimedia can be "playable" files (.mpeg, .avi, .wav, .mov, .midi, etc.) or "dataset" files (e.g., raw data with programs to manipulate them). Such material is intended to enhance the contents of a paper, both in clarity and in added value.

  • IEEE provides guidelines for the submission of multimedia, ranging from the format to the description of content and of use requirements, and the way this material should be referenced in the body of the paper. General guidelines include:
  • The paper should be self-contained, i.e., fully readable and understandable independently from the multimedia material.
  • Videos should be prepared without using special codecs (coders/decoders) plug-ins and allowing portability under various platforms. Accordingly, the most common media formats are strongly recommended rather than their latest versions.
  • Only freely available media players (e.g., QuickTime, RealPlayer, Microsoft Windows Media Player) should be required by users.
  • A "ReadMe.txt" file (in ASCII text format) should accompany the multimedia, describing:
  • Minimum requirements for the user. In particular, provide the version of the software that is required to play/run the submitted files. Include the name of the software, the version number, and any special requirements for the player.
  • Contact Information. The author should provide contact information in case users have questions regarding the multimedia material (IEEE will not provide any technical support for this).
  • A "Summary.txt" file (in ASCII text format) should also be prepared, describing in 5 sentences or less the contents or value of the multimedia object.

Chinese, Japanese, and Korean (CJK) Author Names

IEEE supports the publication of Chinese, Japanese, and Korean (CJK) author names in the native language alongside the English versions of the names in the author list of an article. For more information, please visit the IEEE Author Digital Tool Box.

Open Access

RAM policies on Open-Access publishing are the same as general IEEE policies. The majority of all IEEE transactions, journals, and letters offer a hybrid option, which permits both traditional subscription-based content as well as open access, author-pays content. For all hybrid journals, the quality of the review process for OA and traditional articles is the same. Any open access papers published within a hybrid journal will be included in all media types offered by that title.

Authors using government research funding or university consortium funding may be required to publish in OA journals. In addition, authors may choose to pay to publish to gain the largest possible audience for their innovative practical, applied and theoretical research.

RAM will allow open-access for those authors who require it and who support publishing costs directly. Any communication regarding the Open Access choice will only be entertained after the final decision about publication, which is totally unaffected. The peer-review process is indifferent to articles being Open-Access or not. Reviewers will not know if an article is OA or not. Authors’ commitment to OA is only made after acceptance.

The open access article processing charge (APC) for this publication is USD $1950 for all articles accepted on or after 1 January 2017. Other applicable fees (e.g. over-length paper charges) remain unchanged.

Publication

A regular paper joins the publication queue and will be scheduled to an issue as space become available, and this can be up to 12 months after submission of camera ready manuscript. You will be contacted by IEEE with a galley proof of your article about 6 weeks before the cover date and you have 5 days to respond.

A paper accepted for a special issue has a known publication date, but the final manuscript must be submitted by the date advised by the editor-in-chief. Failing to meet this deadline means your paper will miss the special issue and go to the end of the regular paper queue.

You can post a copy of your submitted paper (not the final formatted version) on your own web server as discussed below.

Rapid Posting

Papers are now rapid posted prior to appearance in the print/digital issue. These papers are on IEEE Xplore, have a DOI and can be found by Xplore or Google search. They don't have a volume/issue/page number but are otherwise fully citable. You can find such papers via the "Early Access" button on the Magazine's Xplore page.

A regular paper joins the publication queue and will be scheduled to an issue as space become available, and this can be up to 12 months after submission of camera ready manuscript. You will be contacted by IEEE with a galley proof of your article about 6 weeks before the cover date and you have 5 days to respond.

A paper accepted for a special issue has a known publication date, but the final manuscript must be submitted by the date advised by the editor-in-chief. Failing to meet this deadline means your paper will miss the special issue and go to the end of the regular paper queue.

You can post a copy of your submitted paper (not the final formatted version) on your own web server as discussed below.

Rapid Posting

Papers are now rapid posted prior to appearance in the print/digital issue. These papers are on IEEE Xplore, have a DOI and can be found by Xplore or Google search. They don't have a volume/issue/page number but are otherwise fully citable. You can find such papers via the "Early Access" button on the Magazine's Xplore page.

The Robotics & Automation Magazine will consider submissions for which earlier versions of the work may have appeared in an IEEE-sponsored conference proceedings. However, for such submissions, the paper must not be just a mere extension of the conference proceedings paper filling in, e.g., details of proofs or additional corollaries, additional experiments, or more detailed background and narrative. Rather, the journal submission must contain new results of substantive research significance and impact beyond the conference version. The authors must make clear in the text of the paper the importance and research significance of these additional results, including any changes and additions to the original material presented in the conference version. Sources must be indicated during the submission procedure and explicitly cited in the manuscript. If the copyright holder of the conference paper is not IEEE, authors should also be aware of potential infringement in case of major overlap in material with the paper submitted to the Robotics & Automation Magazine. Moreover, keep in mind the style of a conference proceeding is different compared to the magazine-style.

This modified policy is in place to comply with IEEE guidelines on reducing as much as possible the overlap between conference and journal publications archived in IEEEE Xplore, and also to reduce the phenomenon of split citations between the conference and journal versions of the paper. Moreover, the Robotics and Automation Letters (RA-L) now allows for direct publication of a conference paper in an archival journal; authors who may be planning to submit a conference version and later extend it to a journal submission are strongly urged to instead submit their work to RA-L (unless if the new material added to the journal version meets our earlier requirements for research significance and importance).

The Magazine will NOT consider submissions that are currently under review for a conference; such submissions will be returned immediately without review.

Subcategories

Easy Links