RAS Conference Organizer Workshop Announced

2014 RAS Panel of Conference Organizers (POCO)

Sunday, 1 June 2014
Hong Kong Convention and Exhibition Centre (HKCEC), Hong Kong

Conference timelines, Bank Accounts, Budgets, Whether to hire a meeting planner, Conference Closings, Hotel Contracts, Insurance, Tax Issues— organizing a conference can be a daunting task, especially a large conference like ICRA or IROS involving a thousand people or more. Anyone who is involved in organizing an IEEE Conference, or is thinking about organizing a conference, is urged to attend. Get answers to your questions about the organization, requirements, logistics and finances of conferences, both large and small. Speak with the experts for advice on how to make sure your conference is executed flawlessly!

The RAS Panel of Conference Organizers (RAS POCO) will take place on Sunday, 1 June from 9:00-14:00 during ICRA 2014, in room S230, L2 at the Hong Kong Convention and Exhibition Centre in Hong Kong. Lunch will be provided by RAS. Registration is required.

Tentative Agenda
0900-0905     Welcome and Opening Remarks - Raja Chatila
0905-0930     Conferences in RAS / Conference Committee Roles and Responsibilities– Paolo Fiorini
0930-1000     Getting Started: Types of Sponsorship, Requesting Sponsorship from RAS, Conference Initiation and MOUs – Kathy Colabaugh
1000-1020     Managing a Technical Program/ Paper Review / Plagiarism Screening - TBD
1020-1040     Conference Publications - Start to Finish - TBD
1040-1130     Conference Finance: From Budgets to Closing – Ron Lumia
1130-1315     Event Planning and Execution: estimating conference space, hotel rooms, social events, internet, registration – Torsten Kroeger/Alicia Zupeck
1230-1330     WORKING LUNCH
1315-1345     Working with IEEE Meetings, Conferences & Events – Alicia Zupeck
1345-1400     Q/A and Discussion

Space is limited, so we encourage you to register as soon as your availability is confirmed.

Please register for this FREE workshop on-line:

Or register by email: ras@ieee.org

Flyer attached

posted 25 March 2014



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