RAS AdCom Elections
The Bylaws of the Society provide that six new members out of the eighteen elected members of the Administrative Committee (AdCom) are elected each year by the membership of the Society. Each member serves a three-year term and can be re-elected for one additional term. Any higher-grade member of the Society is eligible to serve.
All higher-grade members plus graduate students may nominate candidates and vote. Nominations, including self-nominations, may be made by contacting the Society at email@example.com. All nominations are forwarded to the Nominations Committee which will select a set of candidates for the election from each geographical area from the set of nominees.
Candidates may also petition to be on the ballot. All persons who, by the deadline, submit petitions with valid signatures and IEEE member numbers with at least 2% of the year-end voting membership will be placed on the ballot. A Call for Nominations is published in the March issue of the IEEE Robotics and Automation Magazine and provides further information on the nominations procedures, including the annual deadline for nominations.
AdCom Geographical Distribution
The standing rules on nominations and election of AdCom members, in the Policies and Procedures of the Society, also identify the following RAS Geographical Areas:
- RAS Geographical Area 1 = IEEE Regions 1, 2, 3, 4, 5, 6 , 7, 9 (Americas)
- RAS Geographical Area 2 = IEEE Region 8 (Europe, Middle East & Africa)
- RAS Geographical Area 3 = IEEE Region 10 (Asia & Pacific)
Six of the eighteen AdCom elected members will be elected at-large. Twelve of the eighteen AdCom elected members will equally represent the three RAS Geographical Areas.
During each annual election, there will be two vacancies for at-large representatives and one vacancy for each RAS Geographical Area. One additional Geographical Area vacancy will rotate among the three over a three-year period so that six new AdCom members are elected each year.
AdCom Election Process
In order to give RAS members more direct representation, the voting members from each of the three Geographical Areas elect their own representatives. The two at-large representatives are elected by all of the voting members of RAS.
In order to increase diversity among AdCom members across Geographical Areas and countries, three additional rules were adopted:
- The two representatives elected at-large must be from different Geographical Areas.
- The two representatives elected from the Geographical Area with two vacancies must be from different countries.
- Only one AdCom member can be elected from a country if (a) one of the newly elected at-large representatives is from that country, AND (b) the total number of AdCom members from that country would be five or more (of the eighteen AdCom elected members).
The result of the first two rules is that up to two candidates can be elected from any country in any election, but this is further limited to one for the special case set in the third rule. In any election then, at least one seat (at-large or Geographical Area) is available for the candidates from any particular country.
Further details on the standing rules for the nominations and election of AdCom Members may be found in Section 1 of the IEEE RAS Policies and Procedures Manual.