Reimbursement Procedures for Travel and other Expenses

If you are entitled to reimbursement of travel expenses or any other expenses from IEEE Robotics and Automation Society (RAS), please follow the procedures below to get your reimbursement.

  • Access Concur. The IEEE Volunteer Expense Reimbursement tool (Concur), a cloud-based expense reimbursement application, is designed to create an easy, efficient, and automated expense reimbursement experience for IEEE volunteers. Concur Expense Reports should be completed and submitted no later than 45 Days after the event.

Step 1 : How to Get Started

Step 2: Access Concur


Step 3: Download the App 

Download App

For technical assistance, contact Concur's user support desk (PDF).  
For general questions, contact IEEE’s project team at

  • Please see AdCom and ExCom travel policy for details.

  • IEEE will no longer be issuing checks for these reimbursements. All payments for expense reports processed through Concur will be issued electronically.

  • Receipts are required for reimbursement of any expense item $25.00usd or larger. For air travel, only economy class airfare is reimbursable.  Business or first class airfare is not reimbursable.

  • For further details on allowable expenses see: IEEE Travel and Expense Reimbursement Guidelines


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