Reimbursement Procedures for Travel and other Expenses


Reimbursements for Volunteers

Third Party


Reimbursements for Employers

 IEEE Robotics and Automation Society (RAS) uses Concur to process expense reimbursements of travel expenses and other reimbursements to Volunteers. Concur is a cloud-based expense reimbursement application, designed to create an easy, efficient, and automated expense reimbursement experience for IEEE volunteers. 

Reports submitted through Concur should be submitted with a Cover Letter.

Click Here if you already have an IEEE account with Concur. (requires IEEE network login)

Click Here to create an account with Concur.

The following links may be helpful for Volunteers to submit Reports through Concur:

Third Party Reimbursements are instances when an IEEE volunteer has been reimbursed by their employer or an IEEE volunteer’s employer has paid the IEEE service provider directly, a Third Party Reimbursement form is used to help process these types of transactions requested by volunteers.

Third Party Reimbursements are not processed through Concur. 

Click Here for more information on Third Party Reimbursements. 

 Items to note:

  • All Expense Reports should be completed and submitted no later than 45 Days after the event. 
  • Receipts are required for reimbursement of any expense item $25.00 USD or larger
  • For air travel, only coach/economy class airfare is reimbursable. Business or first class airfare is not reimbursable.
  • IEEE requires hotel expenses to be itemized per day. Please enter separate room rate & room tax amounts.
  • Reports should be submitted with a cover letter.

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For technical assistance, contact Concur's user support desk (PDF).  

For general questions, contact IEEE’s project team at

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