1. Program Overview
The RAS Industry Rewards Program is designed to recognize and reward companies that have demonstrated long-term commitment to the IEEE Robotics and Automation Society through sustained participation as exhibitors at our flagship conference – the International Conference on Robotics and Automation (ICRA). This Program is administered by the IEEE Robotics and Automation Society.
2. Eligibility Requirements
2.1 General Eligibility
- Open to companies that are involved in the commercial development of robotics technologies.
- Companies must have exhibited at the RAS flagship conference for the minimum number of years specified for each tier
- Participation years must be verifiable through RAS records
- Companies must be in good standing with no outstanding debts to RAS or IEEE
- Participation must be as a paid exhibitor (complimentary or sponsored booths may not count toward tier qualification at RAS’s discretion)
2.2 Tier Qualification Through Conference Participation
- Bronze Partner: 5+ years of conference exhibition participation
- Silver Partner: 8+ years of conference exhibition participation
- Gold Partner: 12+ years of conference exhibition participation
- Platinum Partner: 15+ years of conference exhibition participation
2.3 Participation Counting
- Years are counted based on unique conference years, not consecutive participation
- Participation prior to 2010 may not be included due to record availability
- Multiple booth spaces in a single year count as one year of participation
- Joint exhibitions or shared booths count toward the primary exhibiting company only
2.4 Tier Qualification Through Conference Investment
2.4.1 Investment-Based Tier Qualification
- Companies that do not meet the participation requirements for a desired tier may qualify through conference package investment levels
- Investment based tier status provides the same benefits as earned tier status for the program year
- Companies must be current conference exhibitors to be eligible for investment-based tier qualification
- Investment based tier qualification is available on an annual basis and applies only to the current program year
2.4.2 Investment Thresholds
- Bronze Partner Qualification: Conference package investment of $10,000 or more
- Silver Partner Qualification: Conference package investment of $20,000 or more
- Gold Partner Qualification: Conference package investment of $30,000 or more
- Platinum Partner Qualification: Conference package investment of $40,000 or more
2.4.3 Investment-Based Qualification Terms
- Conference package investments must be confirmed by January 31st to receive benefits for that program year
- Investment amounts are based on total conference package value, including booth space, sponsorships, and additional services
- Investment based tier status does not count toward future organic tier qualification based on years of participation
- Companies qualify for the highest tier level their investment amount reaches
- Benefits are activated upon confirmation of qualifying investment level
2.4.4 Qualification Process
- Tier qualification is automatically reviewed based on conference package commitments
- Companies will be notified of their investment based tier status by January 1st
- Questions regarding investment-based tier qualification should be directed to [email protected]
- Investment based tier status will be clearly identified in RAS records alongside participation-based qualifications
3. Program Benefits
3.1 Benefit Delivery
- Benefits are provided on an annual basis corresponding to the conference year
- Some benefits may have usage restrictions, deadlines, or approval requirements
- Benefits are non-transferable between companies or years
- Unused benefits do not carry over to subsequent years unless specifically stated
3.2 Benefit Limitations
- Magazine advertisement space is subject to editorial calendar and space availability
- Job board postings must comply with RAS posting guidelines and policies
- Webinar hosting opportunities require advance scheduling and RAS approval
- Committee participation is subject to committee needs and member qualifications
4. Data and Records
4.1 Participation Records
- RAS maintains records of exhibitor participation to the best of its ability
- Historical data may be incomplete due to changes in record keeping systems and company turnover
- Companies may provide documentation to support participation claims, subject to RAS verification
- RAS reserves the right to make final determinations on participation history disputes
4.2 Data Privacy
- Participant information will be used solely for Program administration and related RAS communications
- Data will be handled in accordance with IEEE privacy policies
5. Program Administration
5.1 Tier Determination
- Initial tier assignments are based on RAS records as of November 2025
- Tier status is reviewed annually following each conference
- Companies will be notified of tier changes via email to their primary contact
- Tier upgrades take effect immediately; benefits apply to the current program year
5.2 Benefit Claims
- Companies must actively claim benefits by reviewing the benefits Guide and contacting the appropriate party.
- Benefit requests must be submitted by January 31st each program year
- Some benefits may require advance notice or approval
- RAS will make reasonable efforts to accommodate benefit requests within stated guidelines
6. Program Modifications
6.1 Changes to Program
- RAS reserves the right to modify, suspend, or terminate the Program at any time
- Material changes will be communicated to participants with advance notice
- Benefit modifications may affect future program years but will not retroactively affect claimed benefits
- Tier qualification requirements may be adjusted with advance notice
6.2 Benefit Substitutions
- RAS may substitute benefits of equivalent value if original benefits become unavailable
- Substitutions will be made in good faith to provide comparable value
- Participants will be notified of any benefit substitutions
7. Limitations and Disclaimers
7.1 Program Limitations
- Benefits are subject to availability and RAS operational capacity
- RAS is not liable for delays in benefit delivery due to circumstances beyond its control
- The Program does not guarantee future conference participation opportunities or pricing
- Benefits have no cash value and cannot be redeemed for monetary compensation
7.2 Dispute Resolution
- Disputes regarding tier qualification or benefit delivery should be directed to [email protected]
- RAS’s determination on Program matters is final
8. Contact Information
Email: [email protected]
9. Acceptance of Terms
Participation in the Program constitutes acceptance of these Terms and Conditions. Companies that do not agree to these terms may opt out by contacting the Program Administrator.
IEEE Robotics and Automation Society
Last Updated: November 21, 2025
