Video Submission Guidelines

There are many key aspects to filming a successful robot video. For detailed tips and guidelines, check out our piece by robotics journalist Evan Ackerman. A brief set of guidelines are listed directly below.

  • Duration: Make videos that effectively and concisely highlight your research. Be aware that the longer your video is, the less likely it is to be watched and shared. Aim for 1-3 minutes, if possible; if necessary, you might consider making two versions of your video: a short cut and a longer cut that provides more detail.
  • Size: Make the highest quality video that you can, regardless of file size. If you'd like to submit a video along with your paper via PaperCept or ScholarOne, to be included on IEEE Xplore, note that the maximum file size is usually 50-60MB. The format should be mpeg, mpg, or mp4. We encourage you to post a high-quality video, with a larger file size, if necessary, on an open, shareable platform, such as YouTube or Vimeo. (See next point for more detail.)
  • Platform: We encourage you to post the video via a popular, shareable platform such as YouTube or Vimeo, or other platforms as appropriate and relevant. Be sure to mark the video as unlisted, so that reviewers can access the video during the review process. Clearly indicate the full URL for the video in the paper without relying on hyperlinks (hyperlinks are removed by many review systems). Then, upload a compressed version on the review platform. Once the paper is published, the video should be made public. Be sure to include in the video description (on YouTube, Vimeo, etc.) the full reference information for your paper and a link to the paper on IEEE Xplore.
  • Structure: Video must describe title, authors and affiliations at the beginning and credits at the end
  • Accessibility and Language: Any speech or voice-over in your video should be in clear English. We also recommend the use of subtitles so that your video is maximally accessible.
  • Codecs: Only standard codecs are allowed.
  • Note: A video that does not play on a standard platform can be summarily rejected.

Easy Links