Resources for Conference Organizers
The IEEE RAS Conference Activities Board supports conference organizers and establishes connections within the IEEE Robotics and Automation Society. Members of the Industral Activities Board, the Member Activities Board, the Publications Activities Board, the Electronic Products and Services Board, the Financial Activities Board, and more will be able to help and support RAS conference organizers. The following collection of links and documents provides basic information for conference organizers. If you have questions about organizing RAS conferences or RAS sponsorships of a meeting, please contact RAS@ieee.org.
Conference Application Forms
Best practices - COVID-19
Presentations from the IEEE RAS Conference Organizer Workshop
General Information:
- Honorary Positions Policy (pdf)
- Making a RAS conference happen, information for Local Arrangement Chairs (pdf)
- Information about the RAS Conference Leadership Program (pdf)
- IEEE MCE information and resources (pdf)
- IEEE MCE, outlining the needs (pdf)
- IEEE MCE Toolkit, IEEE getting started with your conference (pdf)
Technical Program Information:
- Building your team - Committee responsabilities (pdf)
- Creating a technical program, information for Program Chairs (pdf)
- Technical Program - Overview (pdf)
Finance Information:
- Conference finances, information for Finance Chairs (pdf)
- Conference Budget and How to Close your IEEE Conference (pdf)
- IEEE MCE Toolkit, getting started with conference finances (pdf)
Publication Committee Information:
- Conference Publication Program (pdf)
- Conference time line (pdf)
Sponsorship Information:
- Types of IEEE sponsorship (pdf)
- IEEE Conference Sponsorship (pdf)
Web links to IEEE services for conference and event organizers
- Running an IEEE conference
- IEEE Conference Education Program
- IEEE Event Management Services
- IEEE Conference Application
- Conference Publication Form
- IEEE Conference Publication Electronic Submission
Useful documents for conference and event organizers
- IEEE forms and templates
- Visa Invitation Letters
- Conference organizer toolkit
- IEEE conference application form
- IEEE conference education program
- RAS Advance Loan Request Form
- ICRA Proposal Guidelines
Additional resources
- RAS logo png, jpeg
- RAS Logo - Approved Brand GuidelinesApproved Brand Guidelines
- RAS Promotional Material Request Form
- RAS Website, eNews, and Magazine Content Submission Form
- IEEE Copyright Form
- IEEE Copyright Consent and Release Form for recorded talks
- Guide to Filing Reimbursement Requests