Volunteer Resources

• Welcome to RAS Powerpoint Presentation (PDF, 709KB)
• IEEE-RAS Orientation --an introduction to RAS for new officers, AdCom members and other members interested in how the society works (PDF, 678 KB)
• IEEE Membership Development 
• IEEE Volunteer Training Modules
• 2019 Expense Report Form (xlsx, 27KB) 
• Guide to Filing Reimbursement Requests
• AdCom and ExCom travel policy
• Volunteer Global Travel Accident Medical Plan
• US IRS Form W-8 (Non-US Individuals)
• US IRS Form W-8 BEN-E (Non-US Entities)
• US IRS Form W-9 (For US Individuals & Entities)
• Wire Transfer Form (PDF)
• IEEE Copyright Form (PDF, 36KB)
• Financial Motion Template (DOC, 60KB)
• Financial Impact Form (DOC, 69KB)
• Motion Template (slide)
• Website User Instructions (PDF, 1.48MB)
• RAS Website, eNews and Magazine Content Submission Form
• RAS Logo -Approved Brand Guidelines (PDF, 522KB)
• IEEE RAS Branded PPT (PPT, 3.99MB)
• RAS Organization Chart
• IEEE RAS Branded Virtual Backgrounds for Video Conferencing Tools

• RAS Pioneer Award
• RAS George Saridis Leadership Award
• RAS Distinguished Service Award
• RAS Early Career Award
• Inaba Technical Award for Innovation Leading to Production
• IEEE Robotics and Automation Award for Product Innovation
• RAS Most Active Technical Committee Award
• RAS Chapter of the Year Award
• RAS New Awards Proposal Template (DOC, 57KB)
• IEEE TABARC RAS Awards Descriptions (includes only awards formally approved by IEEE Technical Activities Board Awards and Recognition Committee)
• Guide for IEEE Fellow Nominators (DOC, 31KB)

• IEEE-RAS Orientation (PDF, 709KB)
• RAS Chapter Initiative Request
  Please be advised that Grants are approved twice each year at ICRA and IROS, therefore, you will be contacted following those meetings with grant approval, denial or request for additional information.  Funding details will be requested at that time and may take up to 6 weeks for transfer.
• RAS Start Up Chapter Grant Request 
  Please be advised that following the application, you will be contacted for funding details.  Following that please allow 4-6 weeks for funds to transfer.
• RAS Chapter of the Year Award
• Distinguished Lecturer Request by RAS Chapter
  
• RAS Website, eNews and Magazine Content Submission Form
• RAS Promotional Material Request Form
• RAS Logo (JPG, 36KB)
• RAS Logo - Approved Brand Guidelines (PDF, 522KB)
  
• IEEE Chapter Chairs' Reference Guide (PDF, 310KB)
  
• 2016 Chapter Chair Workshop, Radford/Member Engagement, ENCS Chapter (PDF, 632KB)
• 2015 Chapter Chair Workshop, Warnick/Staff Presentation (PDF, 459KB)
• 2015 Chapter Chair Workshop, Randall/Member Engagement, ENCS Chapter (PDF, 478KB)
• 2015 Chapter Chair Workshop, Shibu/Chapter Leadership Experience, Student Chapter (PDF, 2.65MB
• IEEE Volunteer Resources
• IEEE Chapter Briefs, a newsletter for IEEE Society Chapters
• vTools
• vTools - Updating Officers (PDF, 867 KB)
• IEEE Concentration Banking Program
• IEEE Web Hosting
• IEEE OU Analytics - Member Data
• IEEE Local Chapter Petition
• IEEE Student Branch Petition
• IEEE Logos

• Guidelines for Review and Oversight of RAS Conferences (DOC, 39KB)
• RAS-Technical Education Program (Summer School) Process
• RAS Promotional Material Request Form
• Conference Advance Loan Request Form
• Visa Invitation Letters
• IEEE Copyright Form (PDF, 36KB)
• IEEE Copyright Consent and Release Form for recorded talks (PDF, 193KB)
• RAS logo png, jpg
• RAS Logo - Approved Brand Guidelines (PDF, 522KB)
  
• RAS Website, eNews and Magazine Content Submission Form
• IEEE International Conference on Robotics and Automation (ICRA)
  venues and chairs 1984-2017 (PDF, 46KB)
• IEEE/RSJ International Conference on Intelligent Robots & Systems (IROS)
  
• IEEE Conference Organizers' Newsletter
• RAS Conference Leadership Portal

• Robotics and Automation Society Procedures for Publication Volunteers (DOC, 24KB)
• IEEE Publication Services and Products Board (PSPB) Newsletter

• Establishing a New Technical Committee (PDF, 96KB)
• TC Operating Guide (https://tinyurl.com/rastc)
• TC Co-chair update request, and website access and update request form (https://tinyurl.com/rastcrequest)
• TC Operating Fund Request ( https://tinyurl.com/ras-tc-fundrequest)
• Technical Committee Sponsored Conference - Surplus Sharing Policy and Procedure (PDF, 74KB)
• Triennial Review Policy for Technical Committees (PDF, 54KB)
• Distinguished Lecturer Request by Technical Committee
• RAS Promotional Material Request Form
• RAS Website, eNews and Magazine Content Submission Form
• Successful Technical Committees (PDF, 255KB)
• Website User Instructions for TC's (PDF, 1.48MB)
• RAS logo - Approved Brand Guidelines (PDF, 522KB)

Use of these logos are for official IEEE-RAS activities. Users must agree to abide by the terms and conditions for use of the IEEE or RAS graphic image files.

• IEEE Master Brand and Brand Identity Toolkit Agreement
• IEEE Logos
• RAS Logos: PNG, JPEG
• RAS Logo - Approved Brand Guidelines (PDF, 522KB)

• IEEE RAS Branded Virtual Backgrounds for Video Conferencing Tools- Zoom, Google Meet, Skype, and Microsoft Teams

RAS RESOURCE CENTER, is the IEEE Robotic and Automation Society’s online library of conference videos, lectures, webinars and more. It includes content specifically for RAS members. With the RAS Resource Center, you have access to content from the world’s leading robotic and automation experts at your fingertips.

Interested in contributing a video of a tutorial, presentation, workshop or related documents? Read more

Process for Content Submission to RAS Resource Center

You may submit content for possible inclusion into the RAS Resource Center using any of the following formats: video (MP4 format), slides, presentations or PDF files.

Content must be submitted using the following form, and will be reviewed by RAS Leadership prior to posting: https://app.smartsheet.com/b/form/a8484fbe881e4881a91ab913560e1b57

A Resource Center Consent and Release Form must accompany submissions to Resource Center.

Video Submission Requirements:

• The following format is required for recorded videos being submitted for the RAS Resource Center:
• MP4 format video file
• Resolution: 1280x720 (it can be higher if necessary)
• Video Bitrate: 1200Kbps~1500Kbps max = 1.2Mbps~1.5Mbps
• Audio: AAC 192Kbps or MP3 192Kbps (can be higher but 192kbps is the minimum)

Please Note: All content will be evaluated by the appropriate IEEE RAS Board (Conference Activities, Industrial Activities, Membership Activities, Publications Activities, Technical Activities), and may or may not be included on the RAS Resource Center. The following are the current RAS Board Vice Presidents:

• Conference Activities: Torsten Kroeger
• Industrial Activities: Dominik Boesl
• Membership Activities: Nancy Amato
• Publications Activities: Eugenio Guglielmelli
• Technical Activities: Lianqing Liu

Please use the form below to submit RAS Resource Center content for review: https://app.smartsheet.com/b/form/a8484fbe881e4881a91ab913560e1b57

Guide to Filing Reimbursement Requests

 

You can download IEEE Robotics and Automation Society AdCom Meeting Minutes from this page.

Final Board and Committee Reports are listed with the AdCom Meeting, which is usually the last meeting listed in each series of meetings. 

Recent minutes

• 2018 - May, Brisbane, Australia pdf
• 2017 - September, Vancouver, Canada pdf
• 2017 - June, Singapore pdf
• 2016 - October, Daejeon, South Korea pdf
• 2016 - May, Stockholm, Sweden pdf
• 2015 - October, Hamburg, Germany pdf
• 2015 - May, Seattle, WA USA pdf
• 2014 - September, Chicago, IL USA pdf
• 2014 - June, Hong Kong pdf
• 2013 - November, Tokyo, Japan pdf
• 2013 - May, Karlsruhe, Germany pdf
• 2012 - October, Villamoura, Portugal pdf
• 2012 - May, Saint Paul, MN, USA pdf
• 2011 - October, San Francisco, CA, USA pdf doc
• 2011 - May, Shanghai (Minutes)
• 2010 - October, Taipei (Minutes, Motions)
• 2010 - May, Anchorage, AK, USA (Minutes, Board and Committee Reports, Motions)
• 2009 - October, St. Louis MO, USA USA (Board and Committee Reports, Minutes pdf, List of Motions pdf)
• 2009 - May, Kobe Japan (Board and Committee Reports, Minutes, List of motions)
• 2008 - September, Nice, France (Board and Committee Reports,  Minutes, List of Motions)
• 2008 - May, Pasadena, CA, USA (Board and Committee Reports, Minutes, view online)
• 2007 - November, view online
• 2007 - April, Rome, Italy view online
• 2006 - October, View online, Download ZIP[4.1 M]), 2006F-Amendments to Bylaws and Standing Rules
• 2006 - May, view online, Download ZIP[31 M])
• 2005 - October, San Francisco, CA, USA view online
• 2005 - April, Barcelona, Spain view online
• 2004 - October, Sendai, Japan, view online
• 2004 - May, New Orleans, LA, USA, view online
• 2003 - October, Las Vegas NV, USA view online
• 2003 - Taipei (Postponed - September, 19 2003, Taipei), 3.3 M (List of motions)
• 2002 - October, Lausanne Switzerland, view online
• 2002 - May, Washington DC, USA view online
• 2001 - November 2001 Maui, HI, USA (ICRA 2003 Preliminary Report, Technical Activities Board)
• 2001 - May Seoul, Korea (Spring 2001reports, Robotics and Automation Society Magazine Report)
• 2000 - October, Nagoya, Japan pdf
• 2000 - April, San Francisco, CA, USA view online
• 1999 - Fall (currently unavailable)
• 1999 - May, Detroit, MI, USA pdf
• 1998 - October, Victoria, BC Canada pdf
• 1998 - May, Leuven, Belgium pdf
• 1997 - December, San Diego, CA USA pdf
• 1997 - April, Albuquerque, NM USA pdf 
• 1996 - December, Albuquerque, NM, USA pdf
• 1996 - April, Minneapolis, MN, USA pdf
• 1995 - Fall
• 1995 -  Nagoya, Japan  
• 1994 - Orlando, FL USA 
• 1994 - San Diego, CA, USA pdf
• 1993 - San Antonio, TX, USA pdf
• 1993 - Atlanta, GA, USA pdf
• 1992 - Tucson, AZ, USA pdf
• 1992 - Nice, France pdf
• 1991 - Washington, DC, USA pdf
• 1991 - April, Sacramento, CA, USA pdf
  
• 1990 - December, Honolulu, HI, USA pdf
• 1990 - May, Cincinnati, OH, USA pdf
• 1989 - December, Tampa, FL, USA pdf
• 1989 - May, Scottsdale AZ, USA pdf
• 1988 - December, Austin TX, USA pdf
• 1988 - April, Philadelphia, PA, USA pdf
• 1987 - November, Cambridge, MA, USA
• 1987 - March, Raleigh, NC, USA pdf
• 1986 - September, Milwaukee, WI USA pdf
• 1986 - April, San Francisco, CA USA pdf
• 1985 - December, Ft. Lauderdale, FL, USA pdf
• 1985 - March, St. Louis, MO, USA pdf
• 1984 - San Antonio, TX, USA
• 1984 - Atlanta, GA, USA
• 1983 - December, San Antonio, TX, USA pdf