ICRA Proposal Guidelines



Annual proposal deadline: 1 August

The IEEE International Conference on Robotics and Automation is the flagship conference of the IEEE Robotics and Automation Society (RAS) and the premier international forum for leading robotics researchers to present and discuss their work. Established in 1984 and held annually, the conference joins experts in the field of robotics and automation for technical communications through presentations and discussions. Each edition creates a remarkable environment to indulge all the delegates in the frontier of science and technology in robotics and automation.

The bidding process starts five years in advance and is done in three steps:

Step 1:  Submit a pre-proposal. Note, that only a member of the IEEE-RAS can submit the pre-proposal, preferable the general chair. Submit the pre-proposal through this form by August 1of each year. To keep the process lean and fair for all bidding teams, only a 20-slide presentation (PDF file format only) without any supplementary material is allowed. Guidelines for the content of the pre-proposal are outlined here. To get help, support, and feedback, please reach out to RAS staff members (ras@ieee.org) or the Vice President of the Conference Activities Board (CAB) before you submit your proposal.

Step 2: Presentation of the pre-proposal at IROS. CAB reviews all pre-proposals and invites up to five teams to present their proposal during the CAB meeting at the IEEE/RSJ International Conference on Intelligent Robots and Systems (IROS) of the same year. Each team will be informed in late August, so that all teams have enough time to prepare the presentation and make travel plans. Only the presentation is required for this meeting. All teams receive feedback from CAB during or after the meeting at IROS. CAB selects up to two proposals.

Step 3: Presentation of the full proposal at ICRA. The two teams of these proposals are invited to prepare a full proposal by April 1 of the following year. Both proposals are shared with all members of CAB and all members of the Administrative Committee (AdCom). Both teams are invited to present their proposal during the CAB meeting and during the AdCom meeting at ICRA. After the presentations during the CAB meeting, CAB may prepare a recommendation for AdCom. After the presentations during the AdCom meeting, AdCom members vote, and the winning team is announced.

It is the goal to make this process transparent and fair for all teams submitting a proposal for hosting an edition of IEEE ICRA. Please find additional information for each of the three steps in these detailed guidelines.

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